So, you’ve decided to move on to a new adventure, and that means writing a Resignation Email With Notice Period. This can feel like a big step, but it’s important to do it right. This guide will walk you through everything you need to know, from the basics to some example emails for different situations. Let’s make sure you leave a good impression and handle your departure professionally.
Understanding the Importance of a Resignation Email
Writing a proper resignation email isn’t just a formality; it’s crucial. You’re officially telling your employer that you’re leaving, and the email serves as a documented record of this. This email protects you legally and professionally. Here’s why it matters:
- It provides a clear and formal record of your intent to leave.
- It gives your employer time to prepare for your departure.
- It outlines your last day of employment, based on your notice period.
- It allows you to express your gratitude and maintain a positive relationship, if desired.
Remember, your notice period is the amount of time you need to give your employer before you leave. This is usually outlined in your employment contract or company policy. Common notice periods are:
- Two weeks
- One month
- Or longer, depending on your role and the company
Example Resignation Emails
Standard Resignation Email (Two Weeks Notice)
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day], which is two weeks from today.
Thank you for the opportunities I’ve been given during my time here. I’ve learned a lot and appreciate the experience.
I am committed to ensuring a smooth transition during my remaining time. I am happy to assist with any handover tasks necessary.
Sincerely,
[Your Name]
Resignation Email with Gratitude
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day]. I am providing two weeks’ notice, as per company policy.
I want to express my sincere gratitude for the opportunities I’ve had during my [Duration] at [Company Name]. I’ve truly valued the experience and the people I’ve worked with. I’m particularly grateful for [mention something specific, like a project or skill you learned].
I will do everything I can to make sure my responsibilities are transferred smoothly. Please let me know how I can help during the transition.
Sincerely,
[Your Name]
Resignation Email Due to a Better Opportunity
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day], as I am providing the standard two weeks’ notice.
I have accepted a new opportunity that aligns with my long-term career goals. While I am excited about the future, I am also grateful for my time here at [Company Name].
I am committed to assisting in the transition process. Please let me know how I can help to ensure my responsibilities are handled effectively.
Sincerely,
[Your Name]
Resignation Email - Short and Simple
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day], giving two weeks’ notice.
I appreciate the experience I’ve gained during my time here.
I am happy to assist in the handover of my responsibilities before my departure.
Sincerely,
[Your Name]
Resignation Email - Leaving on Good Terms
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day], adhering to a two-week notice period.
I want to express my gratitude for the opportunities I’ve been given and the support I’ve received during my time here. I have truly enjoyed working with you and the team.
I am committed to ensuring a smooth transition and will do my best to assist in any handover tasks. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Resignation Email - Requesting Vacation Days
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day], adhering to a two-week notice period.
I would also like to inquire about the possibility of using my remaining vacation days during my notice period. Please let me know if this is feasible.
I am ready to assist in the transition process and will do my best to wrap up my projects and tasks. Thank you for everything.
Sincerely,
[Your Name]
Remember to adjust the details in these examples to fit your specific situation. If you’re unsure about any company policies, check your employee handbook or talk to HR. Good luck with your next step!