Getting a recommendation letter can feel a bit tricky, but it doesn’t have to be! This guide will walk you through how to write a solid Recommendation Letter Request Email Sample that gets you what you need. A well-crafted email can make all the difference in getting a positive response and securing a strong letter of support.
Why a Good Request Matters
Asking for a recommendation letter is a big deal, and it’s important to do it right. When you send a thoughtful email, you’re showing respect for the person you’re asking and making their job easier. This increases your chances of getting a great letter. Think of it like this: the person writing the letter is doing you a favor, so you want to make the process as smooth and simple as possible for them.
- It shows you’re organized and prepared.
- It provides all the necessary information upfront.
- It increases the likelihood of a positive and enthusiastic response.
A clear and concise email shows you value their time and the effort they’ll be putting into writing the letter. Remember, the person you are asking may be very busy, so making it easier for them will ensure they actually write the letter in a timely manner.
You’ll also want to include all important details in your email. This saves them the hassle of having to ask for more information.
Requesting a Letter for a Job Application
Subject: Recommendation Request - [Your Name] - [Job Title] Application
Dear [Professor/Manager’s Name],
I hope this email finds you well.
I am writing to request a letter of recommendation in support of my application for the [Job Title] position at [Company Name]. I am applying for this role because [Briefly explain why you want the job and why it’s a good fit for you].
I worked with you as [Your Relationship with the Recommender - e.g., your student in Marketing 101, a summer intern, etc.] from [Start Date] to [End Date]. During that time, I [Give 2-3 specific examples of your accomplishments and skills related to the job].
The deadline for submitting the letter is [Date]. I have attached my resume and the job description for your review. If you need any further information, please let me know.
Thank you very much for your time and consideration. I greatly appreciate your support.
Sincerely,
[Your Name]
[Your Contact Information]
Requesting a Letter for a College Application
Subject: Recommendation Request - [Your Name] - College Application
Dear [Teacher/Counselor’s Name],
I am writing to request a letter of recommendation for my college application. I am applying to [List of Colleges] and the deadline for submitting letters is [Date].
I was in your [Class Name] class during the [Year/Semester]. I particularly enjoyed [mention something specific you learned or enjoyed in their class].
To help you write your letter, I have attached my transcript, my personal essay, and a list of my extracurricular activities and awards. Please let me know if you need anything else.
Thank you for considering my request. I truly value your guidance.
Sincerely,
[Your Name]
[Your Contact Information]
Requesting a Letter for a Scholarship Application
Subject: Recommendation Request - [Your Name] - [Scholarship Name] Application
Dear [Professor/Advisor’s Name],
I hope this email finds you in good health.
I am writing to request a letter of recommendation in support of my application for the [Scholarship Name] scholarship. The deadline for submission is [Date].
I would be grateful if you could highlight my [mention specific skills or qualities] demonstrated during my [Relationship - e.g., time in your research lab, participation in your class, etc.]. I believe my experience in [mention an activity or project] aligns with the scholarship criteria.
I have attached my scholarship application materials, which include my resume, essay, and the scholarship guidelines. Please let me know if you need any further information.
Thank you for considering my request. Your recommendation would be very helpful.
Sincerely,
[Your Name]
[Your Contact Information]
Requesting a Letter for a Graduate School Application
Subject: Recommendation Request - [Your Name] - Graduate School Application
Dear [Professor’s Name],
I hope this email finds you well.
I am writing to request a letter of recommendation for my application to the [Graduate Program Name] at [University Name]. The deadline for submitting the letter is [Date].
I took your [Course Name] class during [Year/Semester], and I found your lectures on [Specific Topic] particularly inspiring. I’m applying to graduate school to further my studies in [Your Field of Study].
I’ve attached my resume, transcript, personal statement, and the program requirements. The application portal is [link to the portal if available].
Thank you for considering my request. I truly appreciate your support.
Sincerely,
[Your Name]
[Your Contact Information]
Following Up on a Recommendation Letter Request
Subject: Following Up - Recommendation Request - [Your Name]
Dear [Professor/Manager’s Name],
I hope you’re doing well.
I’m writing to follow up on my request for a letter of recommendation, which I sent on [Date]. The deadline for the letter is [Date].
I understand you’re busy, and I want to make sure I haven’t missed anything. Please let me know if you’re able to write the letter, or if you need any additional information from me. I have attached my resume and the job description again for your convenience.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Thanking a Recommender After They’ve Submitted the Letter
Subject: Thank You - Recommendation Letter - [Your Name]
Dear [Professor/Manager’s Name],
I wanted to express my sincere gratitude for writing a letter of recommendation on my behalf for [Purpose - e.g., the job application, the college application, etc.].
I truly appreciate your taking the time to support my application. Your kind words mean a lot to me.
I will be sure to keep you updated on the outcome of my application. Thanks again for everything.
Sincerely,
[Your Name]
[Your Contact Information]
Requesting a recommendation letter might seem daunting, but using these examples as a guide makes it straightforward. Always be polite, give plenty of notice, and provide all the necessary information. Remember to follow up if needed and, most importantly, always thank the person who wrote the letter for you! Good luck with your applications!