As an HR Manager, I often deal with tricky situations, and one of the more sensitive ones involves employees leaving due to unpaid wages. This essay will provide a clear understanding of how to approach this situation, focusing specifically on the crucial “Email Reasoning Leaving Employment For Non Payment” process. It’s important to get this right, not only to protect your rights but also to maintain a professional record.
Understanding the Importance of Email Reasoning Leaving Employment For Non Payment
When you decide to leave your job because you haven’t been paid, it’s vital to document everything meticulously. An email serves as your official notification and a record of why you’re leaving. This documentation is essential for several reasons:
- Legal Protection: It helps protect you in case you need to pursue legal action to recover unpaid wages.
- Unemployment Benefits: It provides proof to support your claim for unemployment benefits, as leaving due to non-payment is usually considered “just cause.”
- Future Employment: It creates a clear record of your departure, which can be useful when applying for future jobs, showing why you left your previous position.
The email also sets the stage for communication with your employer. Think of it as a starting point for discussion, hopefully leading to a resolution. Ignoring the problem or simply quitting without explanation can make it harder to get what you’re owed. A well-written email is your best first step in this process, acting as a formal complaint and a clear statement of your intention to leave due to non-payment. It provides irrefutable evidence of your stance. Consider these factors:
- Date and Time: Include the date and time of the email.
- Recipient: Address the email to the correct person (HR, your supervisor, etc.).
- Clarity: State clearly why you’re sending the email.
Now, you might be asking, “What should I actually say?” Let’s explore some example email scenarios, keeping in mind that you can tailor them to your specific situation.
Email Example: Non-Payment of Regular Salary
Subject: Resignation - Non-Payment of Salary - [Your Name]
Dear [Recipient Name],
Please accept this email as formal notification that I am resigning from my position as [Your Position] at [Company Name], effective immediately. This decision is due to the non-payment of my regular salary for the pay period ending [Date]. Despite my previous attempts to resolve this issue on [Dates of previous attempts - phone calls, emails, etc.], I have not yet received the wages I am owed.
According to my employment agreement, my salary is [Agreed Salary]. I am owed [Amount Owed] for the work I have performed. I have attached copies of my pay stubs/time sheets as supporting documentation.
I request that you remit the outstanding payment to me as soon as possible. Please also provide information regarding the final pay for any accrued vacation time. I expect to receive all wages and benefits due to me in a timely manner, as required by [State/Federal Labor Laws].
Sincerely,
[Your Name]
[Your Contact Information]
Email Example: Non-Payment of Overtime
Subject: Resignation - Non-Payment of Overtime - [Your Name]
Dear [Recipient Name],
I am writing to inform you of my resignation from the position of [Your Position] at [Company Name], effective immediately. I am resigning due to the ongoing failure to compensate me for overtime hours worked.
My records indicate that I have worked [Number] overtime hours in the pay periods of [Dates]. According to company policy and labor laws, I am entitled to overtime pay at a rate of [Overtime Rate]. I have not received this compensation, and my attempts to resolve this with [Person you spoke to] on [Date] have been unsuccessful.
I have attached a detailed record of my overtime hours worked, including the date, time worked, and the nature of the work performed. I expect to receive the full amount of overtime pay owed to me, totaling [Amount Owed]. I also request information regarding the final distribution of my pay.
Sincerely,
[Your Name]
[Your Contact Information]
Email Example: Non-Payment of Commission
Subject: Resignation - Non-Payment of Commission - [Your Name]
Dear [Recipient Name],
This email serves as my formal resignation from the role of [Your Position] at [Company Name], effective immediately. My resignation is a direct result of the company’s failure to pay my earned commission.
I am owed commission from sales/deals closed during the period of [Date] to [Date]. Based on my sales and the commission structure outlined in my employment agreement ([Reference the agreement, if possible]), the total amount owed to me is [Amount Owed]. I have not been paid this commission despite fulfilling my sales targets.
I have compiled a list of the relevant sales/deals, including the dates, clients, and commission amounts, which I have attached to this email. I request immediate payment of my commission and also ask for confirmation of my final paycheck information.
Sincerely,
[Your Name]
[Your Contact Information]
Email Example: Non-Payment of Reimbursements
Subject: Resignation - Non-Payment of Reimbursements - [Your Name]
Dear [Recipient Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective immediately. I am leaving due to the non-reimbursement of expenses I have incurred on behalf of the company.
I have submitted expense reports on [Dates of submitted reports] totaling [Amount Owed]. These expenses were for [Brief description of expenses - e.g., travel, supplies, client meetings]. Despite following the company’s reimbursement policy and several follow-ups with [Person you contacted], the reimbursements have not been processed.
I have attached copies of my expense reports and supporting documentation (receipts, invoices). I expect to receive reimbursement for these expenses in my final paycheck. I also seek information about the final pay details.
Sincerely,
[Your Name]
[Your Contact Information]
Email Example: Non-Payment and Previous Warnings
Subject: Resignation - Non-Payment - [Your Name]
Dear [Recipient Name],
This email confirms my resignation from my position as [Your Position] at [Company Name], effective immediately. This is a result of continued issues with timely and accurate payment of my wages.
I have previously raised concerns about non-payment and late payments on [Dates you raised concerns - e.g. email or in-person]. Despite these attempts to resolve the situation and being assured that this situation would be fixed, I still have yet to receive [Specify what’s owed, e.g., a full paycheck, specific bonuses]. The current amount owed to me is [Amount Owed].
I request that you address this issue in my final pay and I have attached supporting documentation. Please provide information concerning my final pay.
Sincerely,
[Your Name]
[Your Contact Information]
Email Example: Non-Payment and Unclear Communication
Subject: Resignation - Non-Payment and Lack of Communication - [Your Name]
Dear [Recipient Name],
I am writing to inform you of my resignation from my role of [Your Position] at [Company Name], effective immediately. This is because of the lack of payment of my wages.
I have not been paid my salary of [Amount Owed] for the pay period ending [Date]. Moreover, despite having attempted to contact [Name and Position of the person you contacted] regarding my wage, I have received no reply or explanation.
I have documented my attempts to contact the company and all communication can be found attached. Please issue me my wage, along with information about any benefits I am due.
Sincerely,
[Your Name]
[Your Contact Information]
Email Example: Resignation Follow Up
Subject: Follow-Up: Resignation - Non-Payment of Salary - [Your Name]
Dear [Recipient Name],
I am writing to follow up on my resignation email, sent on [date of original email], regarding the non-payment of my salary. I have not yet received my outstanding wages of [Amount Owed].
Could you please confirm when I can expect to receive this payment? I am also still waiting for information on [Items still unresolved, such as final pay, benefits, etc.].
I have attached a copy of my original resignation email for your convenience.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
[Your Contact Information]
Finally, after sending the email, keep a copy for your records and keep track of all the communication (emails, phone calls, etc.) you have with your former employer. This will be important if you decide to take further action. Remember that you can seek legal advice from an attorney if you feel the need to. In conclusion, crafting a well-written “Email Reasoning Leaving Employment For Non Payment” is a critical step in protecting your rights. It serves as official documentation, strengthens your case for unemployment benefits, and sets a professional tone for the conversation with your employer. By following the examples and advice in this essay, you can navigate this challenging situation with confidence and protect your financial well-being.