Company holiday parties are a great way to celebrate the year’s achievements, show appreciation for employees, and boost morale. But, how do you get everyone there? A well-crafted email is your secret weapon! This guide offers a Company Holiday Party Invitation Email Sample, along with variations for different scenarios to ensure a fantastic turnout. We’ll cover everything from the initial invite to follow-up reminders, making sure your party is the talk of the office.
Crafting the Perfect Invitation
The initial invitation sets the tone for the entire event. It needs to be informative, engaging, and make people excited to attend. This email should include all the important details clearly and concisely. A well-written invitation increases the likelihood of a strong RSVP response and sets a positive expectation for the event. You want to make it easy for people to understand the key details immediately. Here’s what you should definitely include:
- The name of the event (e.g., “Annual Holiday Celebration”)
- Date and time
- Location (including the full address, if applicable)
- RSVP information (deadline and how to respond)
- Dress code (if any)
- Any important information about plus ones or special guests
Remember to keep the tone upbeat and friendly, reflecting the festive atmosphere of the holidays.
Basic Invitation Email Example
Subject: You’re Invited! Our Annual Holiday Party!
Hi Team,
Get ready to celebrate! You’re invited to our annual Company Holiday Party!
Join us for an evening of fun, food, and festivities as we celebrate a successful year. Let’s raise a toast to our accomplishments and enjoy each other’s company.
Date: Friday, December 15, 2024
Time: 7:00 PM - 11:00 PM
Location: The Grand Ballroom, 123 Main Street, Anytown, USA
Dress Code: Festive Attire
Please RSVP by December 1st by replying to this email so we can get a headcount.
We can’t wait to celebrate with you!
Best,
[Your Name/HR Department]
Invitation with RSVP Tracking
Subject: RSVP Now! Company Holiday Party - Don’t Miss Out!
Hi Everyone,
It’s that time of year again! We’re thrilled to invite you to our Company Holiday Party!
This year, we’re going to [briefly describe party highlights, e.g., have a live band, special guest, etc.]. It’s our way of saying thank you for all your hard work and dedication throughout the year.
Here are the details:
Date: Saturday, December 16, 2024
Time: 7:30 PM - Midnight
Location: The Crystal Palace, 456 Oak Avenue, Anytown, USA
Dress Code: Semi-Formal
Please RSVP by November 28th so we can finalize arrangements. You can RSVP by clicking on this link: [Link to RSVP Form, e.g., Google Forms, SurveyMonkey, etc.] or by replying to this email.
We’re looking forward to a wonderful evening with you all!
Warmly,
[Your Name/HR Department]
Invitation with a Plus One Option
Subject: You & a Guest Are Invited! Our Holiday Celebration!
Hello Team,
Get ready to celebrate! We’re excited to invite you and a guest to our Company Holiday Party!
Join us for an evening filled with holiday cheer, delicious food, and great company. We want to celebrate with you and show our appreciation for your hard work.
Date: Friday, December 8, 2024
Time: 8:00 PM - 11:00 PM
Location: The Rooftop Lounge, 789 Pine Street, Anytown, USA
Dress Code: Cocktail Attire
When you RSVP, please let us know if you’ll be bringing a guest, and include their name. RSVP by November 20th by replying to this email.
We can’t wait to celebrate with you and your guest!
Cheers,
[Your Name/HR Department]
Reminder Email (Sent Before the RSVP Deadline)
Subject: Reminder: RSVP for the Company Holiday Party - Deadline Approaching!
Hi Everyone,
Just a friendly reminder about our upcoming Company Holiday Party!
Please don’t forget to RSVP by [RSVP Deadline] so we can finalize the arrangements. If you’ve already RSVP’d, thank you!
Event Details:
Date: [Date]
Time: [Time]
Location: [Location]
Dress Code: [Dress Code]
You can RSVP by clicking on this link: [Link to RSVP Form] or by replying to this email.
We’re looking forward to celebrating with you!
Best,
[Your Name/HR Department]
Follow-Up Email (After RSVP Deadline)
Subject: Heads Up! Holiday Party Details and What to Expect
Hi Everyone,
The RSVP deadline has passed, and we’re thrilled to have such a fantastic turnout for the Company Holiday Party!
Here’s a quick recap of what you can expect:
- Date: [Date]
- Time: [Time]
- Location: [Location]
- Dress Code: [Dress Code]
- Activities: [Briefly mention planned activities, e.g., DJ, games, etc.]
We’ll be sending out more details soon, including any important reminders or special instructions. We can’t wait to celebrate with you!
See you there!
Regards,
[Your Name/HR Department]
Email for Employees Working Remotely
Subject: You’re Invited! Company Holiday Party - Even if You’re Remote!
Hi Team,
We want to make sure everyone, including our remote team members, feels included in the holiday cheer! You’re invited to our annual Company Holiday Party!
This year, we’re excited to offer options for both in-person and virtual participation! We’re planning a fun evening to celebrate everyone’s contributions throughout the year.
In-Person Details:
Date: Friday, December 15, 2024
Time: 7:00 PM - 11:00 PM
Location: The Grand Ballroom, 123 Main Street, Anytown, USA
Dress Code: Festive Attire
For Our Remote Team: We’ll be hosting a virtual gathering via [Platform, e.g., Zoom] at [Time] on [Date]. We’ll have [mention planned activities, e.g., games, a virtual cocktail hour, etc.]. We’ll send out a separate email with the meeting link and further details. You are encouraged to get your festive attire on.
RSVP by [RSVP date] so we can get a headcount. Please indicate whether you’ll be attending in person or virtually.
We can’t wait to celebrate with you!
Best,
[Your Name/HR Department]
Remember to tailor your email to your specific company culture and the nature of your party. Don’t be afraid to add a personal touch, share some inside jokes, or include a fun image to make the invitation even more engaging. With a little planning, you can create a memorable and well-attended holiday celebration for everyone.